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Human Resources

Meet the 4 Robots Populating HR

There are four different types of RPA, and the sophistication is increasing.  The disruption  of these technology will mean in the next 4 years these apps and or bots will be populating HR from hire to retire.

10 Top Tips: How to Study and be a Mother Working

Just before having my second child I decided and discussed with my family to study a doctorate. My husband chuckled in his typical danish humour 'you never stop wanting to learn' and I rebutted 'is that a bad thing.' 5 years later and it was the best thing I did for many reasons. Not least I found from my passion a way to help other mothers, and my 'why' was to give more women time in their day.

If you are a busy mother working and you are making the choice of can I? Shall I? You may find my tips and learnings useful.

1. Assess if it’s right for you and your family?

a. Sacrifice

• Ask yourself what you want to do and why you want to do it? In that process challenge yourself really why, and are there other ways to get there? An academic qualification may not be the only way to achieve your goal. Then if it is what you want, are you willing to give up your time when the children go to bed? Are you willing to give up some of your time with your partner? Is it worth it? Dependent on your answer, it may be that it is not the right time for you to study.

b. Passion (1)

• Are you passionate about it? If you are not – do not do it. Life is too short to waste time on the things that we are not passionate about.

c. Routine

• Do you have a routine that would enable you to study?

• Do you have structured sleep times that you can guarantee regular time to study?

• Do you know on the whole that your kids sleep well? So that you have energy to focus.

• Do you have regular travel times on public transport that facilitate regular reading and or study time? Or do you have any other time that is not being utilised?

If the answer is yes to the first two points, then you can organise the time resources necessary. The final bullet is a bonus. It may not be how other students might work, but 2-3 hours a night adds up to 14 – 21 hours a week.

2. Initial Investigation

• Investigate what possible courses are available that provide different options: location near home, online, opportunity to defer, mixture of assignments and exam, the languages you can take it in, past students outcomes/ successes (call the course supervisor or dean), resources and cost. Analyse and prioritise the option/s that you can then discuss with your support framework - family.

3. Support framework

• Ask the same questions about sacrifice to your family: partner and kids, and are they willing to support you? It has to be a joint decision because if not the times when you need to have your head down to get an assignment finished, and you are unavailable to them could lead to resentment.

• Is there anything that you can add to support you? Can grandparents help? Can you afford outside help: a babysitter, au pair or nanny? Think these things through because there is a lot of time involved.

4. Cost

• It may not be cheap! There can be scholarships available but be realistic because parenthood is also not cheap. Research funds and make a budget plan accordingly.

If you are willing to make the sacrifice, identified that there is a routine that would facilitate study and support. Then move on to the next stage ‘Design’

5. Design 'a way of working' into your life that will make you successful?

a. Where

• Pick the physical or virtual location to study that makes sense to you. I choose to study in the city that I now reside. I sometimes travel with my job, so as a family it would be an extra burden to go away to university weekends. There are 11 compact weekends in total, but each one I am home for breakfast, and can spend time with my family in the evening. A work colleague suggested going to Copenhagen to study, but what was more important to me was limiting the impact on my family. Secondly, a doctorate is not marked as traditional exams or coursework. Essentially your body of work has to be accepted by the experts, so in this context the place became irrelevant. This may not be true for all qualifications, but it is something to take into account.

b. Organise

• Go through and request the timetable for the course that you decided on. Put all the assignment dates in your diary, and make a plan ahead of time that allows you to meet the deadlines. Strangely, 1 single man has dropped out the doctorate and 2 people have been late with assignments out of 9 people. I am not aware of their full circumstances, but what works for me, is the scheduling of assignments and their completion in advance. I cannot afford to wait until the last minute. I have to dedicate time to it regularly; no excuses.

I have had to push back as I have a full time job.  It was important to understand what is realistic, and prioritise.  In my case work took the priority and I extended my doctorate for another year, doing it all was not possible.  It was not about how fast I completed, but completing with a healthy family and healthy me.

6. Tools

• If you haven’t already you will need a dedicated machine just for you and your study, and I highly recommend an Ipad with a kindle app, or kindle. The ability to read anywhere and everywhere that you have a free moment means that you can maximise your research and analysis time, boosting your productivity.

Use Your Network

• Mummies are the most powerful and resourceful network. We all make choices and I know Mummies who are blissfully raising their children that were lawyers, copy writers, teachers, HR Directors, CEO’s and the list goes on. Reach out for help. I needed someone to proof read my research proposal. I stopped counting after 8 people stepped forward. The value they added was colossal, because they provided a second pair of eye’s to: grammar, clarity and even built on the process.

7. Do it in a way that makes you successful.

8. Family

• Check in with your family how it is working and if there anything that would help each other? Overall my family is so proud of me. There have been times where we have had to make sure that we both get a break.

Reality Check

• The good thing about studying later on in life is actually I am no longer an anal perfectionist. I work hard at it and do many drafts, but there is a point where I say ‘that assignment’ will have to be enough as I want to play with my son and daughter.

9. Passion (2)

• If you are doing a thesis make sure the topic is what you are passionate about. My topic is how to develop talent in children. When I was on maternity leave with my second child I was so engrossed in the subject that I would sit down to research, and then before I knew it, it was time to pick up my daughter from kindergarten.

Be clear what success looks like, and it is not what you think!

10. Outcome

• Be clear that this does not define you. It may help you to get to a goal but success does not come in the form of a job title, or degree. How you live, experience life and the difference you make to the people you meet is success. It could be as simple as you need a mental challenge, or you want to make a difference in a certain field. So if this helps you in how you live and experience your life then go for it.

The original article was actually published earlier on in my studies, to help and support other mothers.

There are two outcomes from my study:

  1. Research on adulthood success from childhood, to put it short parental attachment is statistically significant.
  2. What I did not have was automation of the crappy, pesky chores or the things that drain time.

8 Points to Consider to Not Have Glocal Failure Workday v SuccessFactors

Living abroad you notice all kinds of what I call Glocal failures.  That's the want to localise but be global.  When you buy a new software, or even product and the automatic customisation of the language is in German, French or Italian and you may or may not get an English option.

In Human Capital Management (HCM) systems developers have to push Glocal in the business to employee space so how do they weight up agains the 8 factors often considered in the organisations needs?  This blog provides a high level assessment.

It all depends on your organisation, what countries you serve, the nature of your business, data, TOM, and IT landscape.

WorkDay and Success Factors are continually developing their applications, so this is an approximate evaluation is my own opinion in comparison between Workday and SuccessFactors as of the beginning of 2017.  

Self Service Adoption

Workday currently has more extensive mobile enablement which allows easier adoption. What should however not be underestimated is that the managers role is not HR.  The future pushes the Service Model to the manager and that needs to be correctly supported.

Self Service Adoption

Both SuccessFactors and Workday provide extensive self service for employee, managers and HR that are easy to adopt due to intuitive navigation within each function.  What should however not be underestimated is that the managers role is not HR.  The future pushes the Service Model to the manager and that needs to be correctly supported.

Business Services Integration

Business Services Integration

SAP delivers prepackaged standard SAP connectors and a local app development area for extensions, a bit like android or apples app developer hubs.  Standard platforms such as Boomi, Hannah, HI for the integration to core HR solutions and Payroll.

Workday also has standard connectors and tools for major systems that can be used as accelerators, integration is however more complex and costly for other business and local systems.

User Experience

User Experience

SuccessFactors is also highly rated for its look and feel, and ease of navigation by end users.  SAP offers most but not all functions on the mobile platform.  There is a  restriction for administrators on some functionality where mobile is not yet possible.

Workday is highly rated for its ease of use in several servility polls conducted by real end users, and is fully mobile enabled.

Localisation

Localisation

SuccessFactors by the end of Q4 had circa 80 country packs where local legal requirements are built in as standard, and in country resource maintain and push them to new package releases for you company.

Workday has a predominantly global outlook, with less flexibility for customisation.

Payroll

Payroll

SuccessFactors provide payroll coverage to 30+ countries, payroll is integrated with modules from local pay impacting data straight to the payroll provider.

Workday has payroll built in for 4 countries: US fully operational, UK, Canada and France are on release but not available yet to all customers.

Analytics

Analytics

SuccessFactors have the first level of data available, but full Business Insights is chargeable.  The cost and real application to business analytics still is a solution I look at with businesses on their ROI.

Workday full analytics comes as standard with fully drill-able insight.  The cost and real application to business analytics still is a solution I look at with businesses on their ROI.

Strategic Workforce Planning

Strategic Workforce Planning

SAP have a Strategic Workforce Planning model as well as extensions 'Enterprise Jungle' and 'FieldGlass' to manage the ever increasing agile and contingent workforce.

Workday supports strategic workforce planing across HR data and other systems

Application Management

Application Management

SuccessFactors allows you the grace of 2 release codes.  It alerts you to release change and new you try packs changes and implications.  Effort is still required to manage the impact.  This leads to often new roles in the Service Organisation e.g. managing the tool and it's impact.

Workday forces you to upgrade so planning, preparation and release effort is impacted.This leads to often new roles in the Service Organisation e.g. managing the tool and it's impact.

HR Innovation Failure. Who Forgot About the Documents!

Whilst the effectiveness of the process and user interface of the new Human Capital Management (HCM) Systems are impressive there is one area in HR that has been forgotten, and there is little we can do to get away from it.  One area I am always busy working on and improving is documentation!

The documentation in HR is kind of insane!  There are the: offer letters, contracts, employee data changes where legal documents are required, leavers documentation etc.  Each document requires data collection of both what is global and local data.  Data that needs to be collected and stored in the Global HR system, and data that is only needed for local systems e.g. for payroll or legal requirements.

Just take Russia where you have for example a Global Workday, but also C1 there are circa 26 additional local data fields to collect for a New Hire to become and employee.

The HCM systems that are being implemented have pros and cons in regards of their ability to deal with global and local data. However, none resolve the documentation challenge.  There are two contenders HotDocs and Escriba that integrate well with both SuccessFactors and Workday and resolve the following problem:

  1. Data reading from systems such as e.g. Taleo, SuccessFactors or Workday
  2. Collection of global and local data if outside of the system e.g. in recruitment
  3. Data validation to reduce down stream errors e.g. special characters
  4. Automate generation of a compliant, consistent and correct document 
  5. Effective dissemination for approval
  6. Effective retrieval of the document via electronic signature
  7. Write capability of taking the data collected to the HCM

When you consider the process, also consider the documents.  This will be an area of experience and effectiveness that can be greatly improved and more innovation is to come in the future to change the face of HR ;).

 

 

 

The Robots - Like The Boyfriend Who Doesn't Quite Cut it as Marriage Material

Typically in the Enterprise Innovation I work with two types of Robots 

Two types of robots #structured and #unstructured - I would marry neither ;)

Two types of robots #structured and #unstructured - I would marry neither ;)

 

1. Robots that a simple and only do and see exactly what I tell or show them.  Structured to structured data.

2. Robots that can learn and adapt, so I can show them something but they might just take 4 or 5 times to learn how to do the job. Unstructured to Structured Data.

Frankly, way back when I was a teenager I would accept that kind of man because well, you felt just being with someone was better than being alone, and you did not know any different.  In reality you wanted a partner who would grow with you and make you stronger, and in essence needed to be a bit more clever.  

In robotics, we are not quiet there yet, however, in the the business process world I wanted to use that analogy so we understood the big strides that are coming.

Levels 0, 1, 2 and 3

0. Level 0: Don't speed up a bad or ineffective process Eliminate and Optimise first

First before we even get to robotics, actually it is the last resort!

  • If we can eliminate wasteful processes and unnecessary tasks then we should do so.  We may even be able to optimise and automate what we already have.  The amount of systems I have seen where clients are not even leveraging the true potential is fascinating, and of course then we help them.
  • In HR even SuccessFactors and Workday require Organisation Change Management (OCM).  To leverage the connected power of Human Capital Management (HCM) systems, the content and integration needs to be there.  For example, if the manager wants to click on a potential person he or she can contact for a project or succession, then there needs to be integration with the global directory and telecoms infrastructure and in a global company there may be more than one provide.

Second example, if true power of the people is to be developed and unleashed then the following dimensions need to be part of the change, but are often underestimated or just technology led:

  • Performance definition
  • Potential definition
  • Job families
  • Goals
  • Competencies mapped to their dependencies e.g. job families
  • Learning content mapped to their dependencies e.g. goals, job families and competencies
  • Experience and exposure channels enabled to include mentoring and coaching across High Potentials

1. Level 1:  Structure to Structure data (The guy perhaps I Stayed friends with but I was never going to marry)

In HRO I am often looking at uipath robots to take structured data from an online form into the HCM system where the full suite for Success Factors or Workday is not applied, there is a local process outside the legal requirements or administration of tasks such as training administration.  Here again there may be an opportunity to leverage automation first e.g.:

  • I look at SAP SuccessFactors extensions as if it were my apple developer account, and look at if it makes business sense to automate that process, and applicability perhaps on a wider scale.
  • I look at integrations of automation in processes that take significant effort and have high volume and effort, but also localisation e.g. Time and Attendance with Kronos and Workforce.
  • I look at strategic importance of the employees, like contingent workers, which is an increasing footprint of employment, with app extensions like 'Enterprise Jungle.'
  • The good thing about SAP SuccessFactors is that by Q4 2017 it will have mapped 80 local country requirements in HR.  That enables the ability to standardise across large global organisations.

2. Level 2. Unstructured Data (The guy I thought was great, but not really as he never really grew me)

This kind of robot fulfils further needs.  So for example in a HR context:

  1. Complex terms and conditions that mean in a large organisation there are multiple formats.  This robot can sort and categorise data to make efficiency gains at the top end of the process, and speed up down stream processes later on.
  2. Invoices that are in multiple formats.  HR often handles a lot of vendors due to the invoices related to people.  It looks to understand the data and learn from it's mistakes

3. Level 3: Interpret, Dialogue, Probe, Make Decisions and Apply Intelligence (The guy I ended up marrying)

This kind of robot I have not seen in the HRO space yet.  We are making advances in Artificial Intelligence, chat bots, block chain, we chat (huge in APAC and already looking at in my uni project) and ITTT (If This Then That).  In my doctorate I have been experimenting with ITTT (If This Then That) technology in the Business to Consumer Space and applying it straight to an automation logic, but in the HR space this is where I am feeding my thinking through to new projects.  Currently, I am working on to 'Re Imagine HR.'

I am blessed to work for a truly innovative company that is pushing the boundaries and bringing innovation from the Business to Consumer and Business to Business arena to Business to Employees.

If anyone has experience and or exposure to their development into the third phase I would be excited to hear more.

 

 

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